REGISTER TO VISIT

QUICK REFERENCE DEADLINE CHECKLIST

FOR ALL EXHIBITORS

TASK DEADLINE DATE NOTES
Online Exhibitor Listing (including supplementary brands) 16th October and ongoing After this date entries will still be published subject to a delay (copy approval)
Classified Products List- categories that your products fall 16th October and ongoing
MANDATORY Exhibitor Risk Assessment and Health & Safety declaration (for show open period) 4th November ALL Exhibitors need to complete this documentation to be permitted access on site
Registering Stand Staff 7th January 2027 (badges posted to UK Exhibitors only) Any stand staff registered after this date will need to use their e-badge to scan on site

FOR ALL EXHIBITORS

TASK DEADLINE DATE
Risk Assessment/Method Statement/CPP 4th November 2026
DRAFT stand plan designs 4th November 2026
FINAL stand plan designs 4th November 2026
Show Offers 7th January 2027

OPTIONAL EXTRAS

(NB: Any orders after these deadline dates may not be possible and may be subject to surcharges)

TASK DEADLINE DATE
Rigging – Outback 21st December 2026
IT & Communications – E-Force Standard Rate Due: Wed, 16 Dec 2026. Late Rate Due: Thu, 14 Jan 2027
Graphics – GES 19th December 2025
Electrics & Lighting – GES 19th December 2025
Shell Scheme Extras – GES 19th December 2025
Furniture – GES 19th December 2025
Logistics – DSV 8th January 2027
Catering- Host Olympia 14th January 2027
Compressed Air, Water and Waste – ATD Early booking prices will be valid up until Monday 4th January 2027, orders placed after this time will be charged at the standard rate.
Show Offers 7th January 2027
Visitor Scanners – Reftech 30th December 2026 early bird, 17th January 2027 standard, and onsite rates apply after 17 January 2027.
AV- Aztec 20% early bird discount until: 29th December 2026
Furniture – Xpect Furniture 18th December 2026
Booking in vehicles for (un)loading 10th December 2026
Sponsorship Opportunities – Toy Fair team Ongoing
Stand Cleaning – Olympia Facilities Department Ongoing
Accommodation/Travel – Event Express Ongoing
Photography Ongoing
Temp Staff – BOND associates Ongoing
Temp staff – REGO Ongoing
Flowers – Oldacre Please note prices include pre-order 15% exhibitor’s discount. Pre-order 15% discount only applies on orders that are completed and paid for 2 weeks prior to the show. For larger orders, a 10% refundable deposit will apply until collection.
Carpet – GES 19th December 2025
Private Meeting Rooms – Olympia 7th January 2027
Character Costumes – Rainbow Productions 13th January 2027